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Revolution of the national records in Korea. However, it was just start
정샘이 reporter  |  samsam5@hanmail.net
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승인 2008.04.05  23:56:57
트위터 페이스북 미투데이 요즘 네이버 구글 msn

The memoirs of Park Chul-un, a politician called the Crown Prince of the 6th Republic, created a stir in Korea. There were mistakes in his memoirs, such as “when adding up the funds of 3 parties, who delivered 4 Billion plus to Kim Young-sam”, “although in 1986, President Jun set up a coup d´tat, he gave up before starting that”, and so on. Park said, “The memoirs were made by combining 20 diaries and 120 notebooks”, but these sources were not from the records of the Office of the President and/or the political party, because the interior administrators and support staff took the records home. This situation created the grounds to require a more accurate and guarded record system.
The Board of Audit and Inspection of Korea inspected the administrative machinery of a state following legal regulation and management policies for records every year. According to the law violations concerning administration records, are punishable with a fine (below ten million), and sentenced to banishment without warning and released overseas. However, this has not been effective enough. The MOHAMA (Ministry of Government Administration and Home Affairs) violated a policy by not getting rid of records properly that were over 10 years (required preservation period) in the Board of Audit and Inspection of Korea. Although the agency abandoned 139 records in 2001 and 251 records in 2002, punishment was not executed.
 In a related situation, an institution preformed their duties to protect information shabbily. The Investment, said a Seoul newspaper, in a new type of stack rooms were built in eight agencies out of its 17 agencies. Although there were stack rooms, there were no temperate amenities such as a dehumidifier. In addition, it created an attitude that officials preferred efficiency to preserving records. So, records that could have served as verifiable sources for lessons to be learned from history, such as the Sam-poong, Department Store accident (1995) and the See-land accident (1999) were abandoned within three years. 
To mend this situation, there is a record system reformation (2005), a plan from the government with the help of the Board of Audit and Inspection of Korea. Stenographic records and recordings based on principal storage conventions became an obligation. In addition, officials who abolish data without warning will be punished, and the nonofficial data entered below the government. (2008)

<President Roh’s Remarks on National Records>  
We must escape the custom of abolishing records without warning. … and have critical thinking and make new model for policies (2004.7.20, Cabinet Council)
Improvement in record keeping was an important assignment. It would be a landmark opportunity. (2004. 10.27, Government Assignment Council)
I have often heard it said, “There is nothing for fire.”, and ”There are no documents. ” So, one regarded it as practice. (2005. 2.22, Cabinet Council) 

However, these exertions were only the start. The People's Solidarity for Participatory Democracy said 19.5% of the documents are Stenographic records of obligation meetings (17/87) in 2006 March. In addition, after the law was revised on record preservation in 2006 October, the National Archives of Korea did not decide to have extra meetings that were necessary for record preservation in Stenographic.
 Originally, the project to reclassify records was not assigned to a department. Finally, the Board of Audit and Inspection of Korea was assigned and propelled the project for historically valuable records to be reclassified and kept for under twenty years, a required preservation period. However, a document related to the project’s work in 2006 showed the agency reclassified 1.9% of 37,370 million records from November 2005 to April 2006. In fact, the National Archives of Korea planned to reclassify this amount within two months. However, it was delayed. Lee Seung-hwi, the Vice-Principal of RIKAR (The Research Institute for Archives and Records) said, “Reclassifying records was not propelled without long-term planning for the protection of national documents and avoiding past problems. About that, MOGAHA said, “You are only seeing only a small amount of the results. It was not all, we have done. We merely mediated the period-grade to 1.9% through examination of the documents from the perspective of the present.
In the 17th Commission on presidential budget wastes divided into ten categories in February 2008 was a budget appropriation about a new stack room by the Board of Audit and Inspection of Korea. The work was delayed because of the expense. On the other hand, the Board of Audit and Inspection of Korea submitted an adjusted report requiring over 580 Billion won for building infrastructure for records modernization. If the budget could not be sustained, the plan would be just a plan.
 After T.F (task force) on record modernization had been moved in 2006, the Board of Audit and Inspection of Korea would become the main body responsible for the records modernization. However, in the present, lower agency have not meet with management of another agency. (Each agency had records, and they were simply submitted to the Board of Audit and Inspection of Korea for keeping.) This created several problems including a reclassification of records delay, a needed Stenographic records obligation, and so on. Therefore, elevating in status of records from “Won” to “Chung” was required.
 The historical dynasty of Jo-sun for 500 years was called perfect due to the selective content of preserved records as ordered by the king. As we saw these books, their preservation was perfect. We are their descendants.

LOSS OF RECORDS
+investigation on 100 main records of Korea (1994~2003)

* The history of the Jo-sun Dynasty for 500 years
.
.
.
*1994 Record on Casino had a business license
-this record wandered several agencies, and then disappeared.
*1995 Record that Sam-poong Department Store collapsed
*1996 Record that oil industry change to edible oil
 -the Korea Food & Drug Administration abolished this record
*1999 Sea-land tragic
*1999 Post appearance of documents for the statue of Lee sun-sin
 -Cultural heritage administration reported the record as word of mouth.
*2000 Decision on leaving 52 insolvent enterprises
*2001 Discovery of AIDS (Acquired Immune Deficiency Syndrome)
 -Ministry of Health & Welfare abolished the record
.
.
.
 INNOVATION OF RECORDS
+the participant government was core of innovation

*2005, the law on record administration’s revision
*2007, records of 17 public institutions enter administration in nation
*2007, promulgation of the law on president’s records
*2008, collection and administration on main private records

.
.
.
IN THE PRESENT
+effect of innovation was not powerful

*activity of stenographic records duty has not worked
*work on reclassifying records was a rough-and-ready
*agencies that had more power are still sacred precincts
*lack of a proper budget
.
.
.
World’s Records
Vietnam
Although this nation was in a tropical zone, there was a thorough record system; dispersion preservation type (Europe type). This system preserved records in three stack rooms. It was affected under the control of France.
*Dealing records of three stack rooms
+National archives center No.1: the feudal age before 1945 and France’s colony age
+National archives center No.2: administrative organization
+National archives center No.3: the Ministry of National Defense and Foreign & Trade

Thailand
The main policy of National archives of Thailand is an elevation technique, because of the tropical zone. Therefore, Thailand thought that international exchange in technique with advanced countries, Netherlands and Japan, is important and acted according to that. 
 Grade of National archives of Thailand was higher than that of Korea. Therefore, legal force was met to manage other agencies.

<Tip>
The participation government transferred the biggest records about the president to the National Archives of Korea and from March, it could be opened with approval. About that, the National Archives of Korea made a task force on undertaking records of the president. The records were about 3.5 million documents with 1.1 million electronic documents that were made by the e-support system. It was the biggest amount of documents among successive generations (over 10 times more). In this way, the participation government asserted innovation in records. However, it was only relatively successful, because if several systems were managed normally, the amount of the records would be more.

Lee Seung-man 70 million
Heo Jeong 1hundred and 85
Yun Bo-sun 20 million and 40
Park Jeong-hui 370 million and 614
Choi Gyu-ha 20 million and 198
Jun Doo-hwan 420 million and 535
Roh Tae-woo 210 million and 211
Kim Young-sam 170 million and 13
Kim Dae-joong 2000 million and 814
Roh Moo-hyeon about 3700 million  (Source: The National Archives of Korea)

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